Send an email cover letter or formal email using proper etiquette.
Emailing cover letters or business letters is a bit different from sending these documents traditionally. Although the basic overtones of the letters are the same, emails require subject lines and headings that differ from paper letters. According to Harper College, email cover letters are typically shorter than paper cover letters. Email business letters, or formal emails, are necessary in most office environments, for job inquiries or for other business-related matters. These letters must also provide specific information and follow proper etiquette in how they are addressed.
1. Compose a new email in your business or personal email account.
2. Type in your full name, followed by the word “Resume” in the subject line of the email. Type a slash (“/”) or underscore (“_”), then enter the job description.
3. Include the job identification number in the subject line if applicable, separated with a slash or underscore. For example, a proper subject line is “John Doe(‘s) Resume/Graphic Design Position/Job ID #5432.”
4. Navigate to the body of the email. Enter the salutation “Dear,” followed by the email recipient’s last name preceded with “Mr.” or “Ms.” For example, type “Dear Ms. Rivers,” followed by a colon (“:”).
5. Hit “Enter” twice so there is one space between the salutation and the first line of the email.
6. Indicate that your resume is attached, what position you are applying for (with the job identification number if applicable), the website on which the position was advertised and the date the position was advertised. For example, type “Please view the attached resume regarding the Graphic Designer position (Job ID #5432) advertised on Careerbuilder on May 10, 2010.”
7. Compose a new email in your business or personal email account. Western Oregon University suggests entering the recipient’s business email in the “To:” section, as many people do not want their personal emails used for business purposes.
8. Enter a short, concise subject line that includes the reason for the email. For example, do not just write “Inquiry” or “Important” in the subject line, as this does not give the recipient enough information. Instead, enter something like “Inquiry about the latest website updates.”
9. Navigate to the body of the email. Type in the salutation “Dear,” followed by “Mr.”, “Ms.”, “Dr.”, or “Professor”, for instance, and the recipient’s last name. For example, enter “Dear Mr. Greenwood” followed by a colon (“:”).