Adding text to PowerPoint presentations is the most common way to populate a slide show with content and pertinent information. PowerPoint text typically resides in title, text or subtitle placeholders and text boxes. Most PowerPoint slide layout options contain text placeholders, but you can enter text boxes on blank slides to create your own slide layouts or add additional text to existing layouts. You can enter text into PowerPoint slides for viewers to see, or you can enter text in the header, footer or notes section for your viewing or to display on printed handouts.
Add Text to Slide Placeholders and Blank Slides
1. Open PowerPoint and click “File” then “New” to start a new project. You can also add new slides by pressing “Ctrl” and “N.”
2. Select a slide layout with placeholders that contain filler text such as “Click to add title” or you can start with a blank slide.
3. Click inside the placeholder to automatically remove filler text and convert the pointer into a blinking cursor, which indicates the placeholder is available for typing text. Type your desired message in the placeholder and click outside of the placeholder when you’re done.
4. Click “Insert” on the main menu and press “Text Box” to insert a text box if you began with a blank slide. You can also click the text box icon on the “Drawing” toolbar, which resembles a small box with the letter “A” and ledger lines.
5. Press your left mouse button and drag your mouse to draw the text box on a blank slide. Click inside the drawn box and type your message.
6. Place the pointer over the text box’s border to convert it to a four-way arrow, then click your left mouse button and drag the text box to move it to another position on the slide, if necessary.
7. Highlight text, right click then press “Format Text” on the shortcut menu to change the text’s font, size or color.
Add Text to the Header, Footer and Notes Sections
8. Click on the area labeled “Notes” at the bottom of the screen while in “Normal View” and type any notes for a particular slide. Click “View” on the main menu, then press “Notes Page” to add longer notes to a slide.
9. Press “View” on the main menu, then click “Header and Footer” to open the header and footer dialog box.
10. Check the “Update Automatically” box on the slide tab to automatically show the date and time in your slides anytime you run the slide show or select “Fixed” to display the date you created the presentation.
11. Select the “Slide Number” on the “Slide” tab to display each slide’s numerical order in the presentation. Check the “Footer” box and type the desired footer message in the text field.
12. Press the “Notes and Handouts” tab to specify how you want the header, footer and notes to appear for printed handouts of your presentation. Click “Apply” to place the header and footer on the active slide or choose “Apply All” to display the header and footer on each slide in the presentation.