Organizational charts are used for many purposes. They are included in business plans, grant applications, handbooks and other documents. They also are used to show the chain of command, the order of importance or the setup of an organization. Instead of breaking out the pencil and the ruler, make an organizational chart in Microsoft Word 2007. There are more options for making organizational charts in Word 2007 than in previous versions of the program. Using Word’s tools will help you make a professional and stylish organizational chart.
1. Open Microsoft Word 2007 on your computer.
2. Click on the “Insert Tab.”
3. Click on “SmartArt” in the Illustrations section. You will be given several flowchart options. Click on “Hierarchy” to see options for creating organizational charts. Click once on a style and information about it will appear on the right side of the box.
4. Double-click on a flowchart, and the organizational chart will open.
5. Make the template pane bigger if you will be adding levels to the organizational chart. The template pane surrounds the organizational chart. To make it bigger, place your cursor over the box until it becomes a white line with arrows on both ends, click and drag to the desired size.
6. Add text to the organizational chart. The word “Text” should be inside all the boxes of the organizational chart. Click inside the box and enter your text. As text is entered, the box will resize to fit the text.
7. Add more boxes to the organizational chart. To do this, click on the box closest to where you want to add a new box. Click on the “Design” tab. Click on the arrow next to “Add Shape” in the “Create Graphic” section. Click “Add Shape After” if you want the new box to be on the same level but after the selected box; click “Add Shape Before” to put the new box on the same level but before the selected box.
8. Move boxes within the organization chart using the “Promote” and “Demote” buttons in the “Create Graphic” box in the “Design” tab. This will change the level of the boxes.
9. Change the color and style of the organizational chart. Click on “Change Colors” in the “SmartArt Styles” section of the “Design” tab. A box will open that allows you to choose different colors. Click on some different organizational chart styles next to the “Change Colors” box to change the design.
10. Title the organizational chart. To add a title, draw a text box above the flow chart. In the “Insert” tab, click on “Text Box” in the “Text” section. Click “Draw Text Box.” The cursor will be in the shape of a cross. Click and drag to create the text box. Type the title into the box. Reformat the text using the tools in the “Format” tab.